Facility Rental Information

Group 1 City of Rancho Cucamonga sponsored and co-sponsored events.

Group 2 Non-profit, civic, athletic, social organizations, churches and schools which are located and based in the City. Any other goverment agencies. Applies to those functions that provide a service to the community of Rancho Cucamonga. Must provide a non-profit id number.

Group 3 City resident private parties, employee organizations, political candidate fundraisers and social events. City resident non-profit functions that do not meet Group 2 criteria. Non-resident, non-profit, civic, social organizations and schools.

Group 4 City resident commercial, business, and profit-making activities. Non-resident private parties, employee associations, commercial, business, profit making organization and churches.

Complimentary parking is available for over 1,100 vehicles in the East and West Parking Structures on either side of the Victoria Gardens Cultural Center. Parking is also available surrounding the Victoria Gardens regional town center. The East and West Parking Structures have designated accessible parking on all levels and are equipped with elevators and have clear thorough ways to the Cultural Center Imagination Courtyard.

Victoria Gardens Cultural Center is at a centralized, highly visible location within the Inland Empire’s premiere shopping, dining and entertainment destination the Victoria Gardens regional town center, conveniently located next to the 15 Freeway in Rancho Cucamonga, between Foothill Boulevard and Baseline Road, near the corner of Day Creek Boulevard and Cultural Center Drive at 12505 Cultural Center Drive. It is easily accessible from the 210, 10 and 15 freeways and minutes from the Ontario Airport.

For your convenience, Victoria Gardens Cultural Center has an exclusive, full service, licensed, on-site caterer, Impressions Gourmet Catering, who is sure to offer sumptuous cuisine impeccably served in an ambiance of warm hospitality.

You have the option to choose your own musician, band or DJ. All vendors are required to be approved by the Front of House and Technical Coordinators two weeks prior to rental.

Independent contractors used for additional flame retardant equipment/materials are the sole responsibility of the applicant. The applicant must accept all deliveries and remove all items immediately following the event. Staff will not accept deliveries. Contractors may enter the location with the applicant present during the time the applicant has rented as set up time.

Additional equipment may be available for added fees. Please refer to Additional Equiment Rentals.

Serving of alcoholic beverages is available for the convenience of applicants 21 years of age and above. Only those activities where the guest of honor is age 21 or older are eligible to serve alcohol at this facility. Alcohol use requires a $50.00 administrative fee, $500.00 security/damage deposit, licenses and permits (provided by the caterer), insurance, and security. The exclusive, licensed, on-site caterer that is approved by the City must serve the alcohol.

• All flowers and decorations must be supplied by the applicant and must be removed from the premises immediately following the event.

• Floating candles are permitted. Fog machines and open candles are not permitted.

• Decorations and visual aids must be freestanding and may not be nailed, taped, stapled or tacked to the walls, ceiling, or fixtures. Removal of existing facility decorations prohibited.

Applicant is responsible for supervision of all event attendees at all times and is responsible for any damage or occurrence they may cause. Children must be supervised at all times and in all areas. The Community Services Department requests that one adult (21 years or older) accompany every fifteen children.

The Community Services Department may request, at the cost of the applicant, additional liability insurance

(one - two million-dollar coverage) naming the City of Rancho Cucamonga as additionally insured. A certificate of liability insurance may be purchased through the City of Rancho Cucamonga. Contact the Front of House Coordinator for more information.

Advertisement(s) concerning your event or activity may not be distributed until the facility request is confirmed and an official contract is signed. All advertisements must be pre-approved by the Front of House Coordinator and/or Marketing Coordinator prior to distribution.

The applicant is responsible to check in and out with the facility staff and inspect all areas and equipment used for the event. These inspections are to occur immediately before and after the event. The applicant is required to leave the facility in the same condition as it was set up.

• Use of facility for requested hours

• Table and chairs for Celebration Hall only

• Site Coordinator for the duration of the event

• Free parking

Once you select your room, date, and time a $500.00 rental deposit ($1,000.00 deposit required for the Playhouse) and Facility Reservation Request Form must be completed and signed to secure your date. Dates and times are on a first come first serve basis. A firm contract will be generated from your request if your requested time, date, and room are available. Payment will be deposited once the contract has been entered. The remaining balance is due 30 days prior to the designated function for any room or area. Lewis Family Playhouse must have all fees paid 60 days before the event date. Acceptable payment methods are cash, check, Visa or MasterCard, money order, and cashiers check. Checks should be made payable to the City of Rancho Cucamonga.

NOTE: The $500.00 damage/cleaning deposit is refundable per terms and conditions after the conclusion of the event. If guests of the renter are consuming alcohol on the premises without approval the renter will forfeit their damage/cleaning deposit.

All fees must be paid in advance of reservation by stated due date on the rental contract. The Victoria Gardens Cultural Center Front of House Coordinator may cancel the reservations that have not submitted all fees as required. A cancellation of firm contracts must be made fourteen calendar days prior to scheduled event. A cancellation fee for all room rentals shall be assessed as follows:

Celebration Hall Cancellation Fees

Lewis Family Playhouse Cancellation Fees

An additional $500 Damage/Security deposit and a $50 Administrative Fee will be required for requested alcohol use.

Rooms may be reserved for up to two (2) hours prior to and after the event at the rate of 50% of the normal room rental rate for the purpose of set up and removal of decorations.

One staff person is provided to assist with your rental on the day of your event (your site coordinator). Any additional city staff required will be determined by the Front of House Coordinator, staff charges will be at the rate of $20 per hour. Technical, Facility or Box Office staff will also be at $20 per hour.

For rentals that go over in time from their rental contract, a fee will be assessed equal to staff cost plus rental fee to be calculated at a rate of time-and-a-half.

10-50% Commissions paid to the Victoria Gardens Cultural Center as negotiated per event.